Controller

The Controller CPA occupies a strategic position in the management of finance and accounting at Drummondville Volkswagen. The candidate will be responsible for leading a team of 3 people, to successfully carry out his/her missions.

Job description

The Controller CPA occupies a strategic position in the management of finance and accounting at Drummondville Volkswagen. The candidate will be responsible for leading a team of 3 people, to successfully carry out his/her missions.

The CPA Controller is responsible for the financial control of the company.

He/she directs the dealership's financial planning and accounting practices, as well as its dealings with lending institutions, shareholders and the financial community.

Main duties:

• Report regularly to the Dealer/General Manager on the accurate financial position of the dealership as a whole.
• Presents analyses of sales and disbursements.
• Report on the financial position of the dealership, develop control systems for the efficient operation of the business, maintain accurate records, set up and maintain data processing systems to meet dealership objectives.

The main duties are listed below, but the incumbent may be assigned to other functions.

• Control and direct corporate activities such as treasury, budgeting, auditing, purchasing, fixed assets and insurance.
• Collaborate with directors on long-term planning, cash management and allocation of funds.
• Maintain relationships with financial institutions on matters of lines of credit and funds management.
• Analyze, consolidate and direct all costing methods and other statistical and current reports.
• Analyze studies on general economic, business and financial conditions and their impact on dealership policies and operations.
• Supervise and direct the production of the dealership's annual report.
• Evaluate the concession's financial situation and issue regular financial and operating reports.
• Maintain close ties with the accounting firm to ensure compliance with generally accepted accounting principles and the maintenance of the company's financial structure, enabling maximum tax benefits.
• Support directors in managing cash flow, monitoring contracts in progress and accounts receivable.
• Collaborate with the directors in the preparation of financial forecasts and budgets for each facility or department as required.
• At the request of the directors, act as the concessionaire's representative both within the concession and at external events.
• Prepare detailed monthly financial statements as directed by the Directors and in accordance with the schedule and format required by the manufacturer. Ensure that all builder accounts are up to date and accurate, including warranty claims, discounts, interest protection and group advertising.
• Negotiate and oversee various contracts with suppliers (IT, snow removal, telecommunications, advertising, web services, etc.).
• Regularly analyze financial statements and daily operating controls, and advise the concessionaire of emerging trends.
• Approve credits for opening accounts receivable.
• Establish an account collection policy and supervise the monitoring of accounts receivable.
• Contact Ultra or another collection agency, if applicable.
• Issue detailed financial reports and management reports to the after-sales service manager.
• Maintain an effective cash management system that forecasts liquidity and makes recommendations regarding the profitable use of excess cash.
• Direct the evaluation of depreciation rates applicable to fixed assets.
• Analyze the general ledger and recorded accounts. Take note of any unusual entries and check them.
• Review reconciliation of general ledger accounts with external resources to ensure accuracy of bank reconciliation, reserve accounts, accounts payable to builder and inventory financing.
• Maintain awareness of tax laws and advise directors of any relevant operational adjustments.
• Ensure compliance with all government regulations relating to finances, including forms to complete or retain, consumption taxes and filings, income taxes, pension plan records, etc.
• Establish provisions for losses to cover contingent liabilities.
• Ensure all office staff use proper accounting methods and maintain accurate records; analyze and monitor the preparation of all data for accountants with a view to reducing audit or review costs.
• Constantly work to improve the accuracy of data and methods of dissemination within the company.
• Participate in directors' meetings by providing the documents required for the smooth running of these meetings.
• Meet with each department manager once a month to review financial statements.
• Approve adjustments to inventory accounts.
• Coordinate the annual audit (review) and physical inventory.
• Write a daily management report.

Insurance-related tasks

• Maintain good relationships with insurers to obtain adequate coverage.
• Take out risk insurance and civil liability insurance.
• Prepare and forward all insurance claims.
• Meet with the dealership to evaluate any insurance renewal (group insurance, building or inventory insurance, etc.).
• Process and forward any request for compensation.

Tasks related to human resources management

• Conduct formal performance evaluations of the team under your responsibility at fixed intervals.
• Train and motivate the team under your responsibility and participate in their hiring in collaboration with your superior.
• Manage employee benefit programs.
• Collaborate with administrators in the development of policies and publish its policy statements and/or employee handbook.
• Manage compensation policies and ensure that they meet the requirements of the Pay Equity Act.
• Maintain company employee files.

Tasks related to the law on workforce training

• Prepare all required documents to meet the requirements of the Workforce Training and Development Act (1% law).
• Meet with directors and supervisors to determine training needs, write the overall annual plan and training calendar and ensure follow-up.
• Plan and organize training committee meetings and write minutes.
• Compile data and analyze training needs from the previous year and the current year in order to establish the training budget.
• Ensure that all steps relating to carrying out the pay equity process have been completed, if the concession is subject.
• Supervise the maintenance of the retirement plan, at least a VRSP, if the company is subject.
• Keep up to date with new trends, methods and techniques in the field of training.

Miscellaneous

• Manage the workplace health and safety file, including relations with the Commission for Standards, Equity and Occupational Health and Safety (CNESST) as well as relations with representatives of the Mutual prevention measures from dealers if applicable.
  Manage the dealership's IT system for optimal use (service contract, equipment, Internet, etc.).
• Present yourself in a professional manner.
• Participate in directors’ meetings, by invitation.
• Perform other tasks as required and directed by management.

And a wide range of social benefits:

• Volkswagen continuing education;
• Discounts on parts and labor;
• Discount on the purchase of a vehicle;
• Access to RRSP;
• Medical and paramedical expenses insurance (access to a telemedicine service);
• $500 employee referral bonus;
• Social Club (events & activities throughout the year);
  …and above all, a dynamic work environment, where respect between colleagues and towards our customers is our highest priority.

How to submit your application?

Send us your application to CV@drummondvw.com indicating in the subject: Controller / your first and last name.

NOTE: In this publication, the masculine gender designating people is used without any discrimination.